⚡ Online Collaboration

Online collaboration software enables teams to work together on shared tasks, documents, and projects through internet-based platforms, often supporting remote teamwork among members distributed around the world.

These systems typically provide real-time document editing, file sharing and storage, messaging and video communication, commenting and approvals, and integration with external business and productivity tools.

According to our research, online collaboration tools are used on 1.2% of all websites.
94.9% of these sites use only one online collaboration tool, 4.6% use two, and 0.5% use three or more at the same time.

⭐ Most Popular in 2026

The following chart shows the leading online collaboration tools in 2026, based on market share.

The most popular is Google Docs with a share of 27.9%, followed by Microsoft 365 with 17.5% and Sketch with 10.6%.

Google Docs 27.9%
Microsoft 365 17.5%
Sketch 10.6%
Dropbox 8.5%
Figma 7.6%
Bitrix24 7.3%
Notion 5%
Zoom 4.2%
Slack 3.8%
Microsoft Teams 2.6%
Airtable 1.8%
Trello 1.3%
Smartsheet 1.2%
Padlet 1%
Monday.com 1%

You can also drill down by country:

🚀 Country Highlights

Here is a list of tools that are especially popular in certain countries.
Differences between global and country rankings are shown in parentheses.

Microsoft 365 is #1 in the United Kingdom ^(-1)
Bitrix24 is #1 in Russia ^(-5)
Sketch is #2 in Germany ^(-1)
Notion is #2 in Japan ^(-5)
Zoom is #5 in the United States ^(-3)

✨ Best Online Collaboration Tools

Below is a more detailed list of the top 25 of the 30 online collaboration tools we track, ranked by their market share.

Rank	Name	Market share
1	Google Docs Mountain View, California, United States A cloud-based document solution that provides real-time collaboration and powerful tools for creating, editing and sharing documents. Free$1.99+/month	27.9%
2	Microsoft 365 Redmond, Washington, United States A cloud-based subscription suite of productivity apps that includes Word, Excel, PowerPoint, OneNote, Outlook, OneDrive, and more. Free$19.99+/year	17.5%
3	Sketch Eindhoven, Netherlands A design and collaboration platform centered on a native macOS editor with complementary tools that enable teams to review, share, and collaborate through any modern web browser. $12+/editor/month	10.6%
4	Dropbox San Francisco, California, United States A cloud-based file storage service that enables users to save and access their files from any location, on any device. Free$11.99+/month	8.5%
5	Figma San Francisco, California, United States A browser-based UI and UX design and prototyping tool that allows users to create, share, and test interface designs, prototypes, and design systems. Free$5+/seat/month	7.6%
6	Bitrix24 Kaliningrad, Russia A Russian multi-component collaboration, automation, sales and marketing software platform. Free$61+/month	7.3%
7	Notion San Francisco, California, United States A note-taking web application and AI-powered collaboration platform that includes Kanban boards, tasks, wikis, and databases. Free$12+/user/month	5%
8	Zoom San Jose, California, United States A cloud-based communications platform that enables video meetings, audio conferencing, phone calls, and team chat across devices. Free$15.99+/user/month	4.2%
9	Slack San Francisco, California, United States A cloud-based team communication platform for businesses, currently owned by Salesforce. Free$8.75+/month	3.8%
10	Microsoft Teams Redmond, Washington, United States A proprietary business collaboration platform built for hybrid work, offering chat, video conferencing, file storage, and application integration. Free$9.99+/month	2.6%
11	Airtable San Francisco, California, United States A low-code platform for building collaborative apps and workflows on a database foundation with a spreadsheet-like interface. Free$24+/month	1.8%
12	Trello Sydney, Australia A web-based, Kanban-style visual work management and collaboration tool that organizes your projects into boards. Free$6+/user/month	1.3%
13	Smartsheet Bellevue, Washington, United States A cloud-based project management and collaboration platform that organizes tasks, workflows, and data in spreadsheet-style grids. $12+/user/month	1.2%
14	Padlet San Francisco, California, United States An online collaboration platform that lets users create visual boards for organizing, sharing, and presenting content. Free$9.99+/month	1%
15	Monday.com Tel Aviv, Israel A work operating system that provides building blocks, such as app automations and integrations, that teams can use to create or customize the workflows needed to manage their work. Free$12+/seat/month	1%
16	Box Redwood City, California, United States A cloud-based content management and file sharing platform that enables individuals and businesses to store, access, and collaborate on documents and files from anywhere. Free$14+/month	0.9%
17	Wakelet Manchester, United Kingdom A content curation and collaboration platform that enables users to organize, save, and share digital resources. Free$11.99+/month	0.7%
18	Asana San Francisco, California, United States A collaborative work management platform that helps teams plan projects, organize tasks, and coordinate workflows across departments from a shared online workspace. Free$13.49+/user/month	0.6%
19	ClickUp San Diego, California, United States A cloud-based project management and productivity platform that enables teams to organize tasks, documents, communication, and goals within a single collaborative workspace. Free$10+/user/month	0.5%
20	DocSend San Francisco, California, United States A secure document sharing platform owned by Dropbox. $15+/user/month	0.3%
21	Nextcloud Stuttgart, Germany An open-source content collaboration platform that delivers the benefits of secure online collaboration and can be self-hosted and cloud-based (the Enterprise version). FreeOpen source€37.49+/user/year	0.2%
22	Teamwork Cork, Ireland A project management and team collaboration platform. Free$13.99+/user/month	0.2%
23	Confluence Sydney, Australia A web-based collaborative documentation and wiki system for teams and organizations of all sizes. Free$$$	0.1%
24	Basecamp Chicago, Illinois, United States A web-based project management and team collaboration tool that centralizes communication, tasks, files, schedules, and check-ins in one organized workspace. Free$15+/user/month	0.1%
25	Podio Burlington, Massachusetts, United States A cloud-based collaboration platform that consolidates project data, deadlines, conversations, customer relationship management, and sales. Free$14+/user/month	0.1%

👉 See Also

🔗 Links
- ⚡Project Management

Data is based on the analysis of 3,320,618 websites.
Statistics were last calculated on March 21, 2026.
For details, see our methodology and disclaimer.